Friends Resource Kit

This online Friends Resource Kit is designed to provide the board, staff and volunteers of nonprofit Friends groups with the tools and resources needed to grow and strengthen your organization. From templates and samples, to our Friends in Focus fact sheet series which explores in-depth topics, to links to key resources, there's something here for every organization. If you have a suggestion for a topic not covered, let us know!

Nonprofit/Friends Management

• PTNY Fact Sheets/Guidance Documents
  • CHAR-500
• Templates/Sample Documents
  • Organizational Assessment
  • Financial statements: Balance Sheet and Income Statement
  • Operating budget
  • Sample MOU with a Fiscal Agent
  • Sample staff job description
  • Sample staff workplan
• Links

• Alliance for Nonprofit Management
• Blue Avocado
• Independent Sector
• New York Council of Nonprofits
• IRS Tax Information for Charities

Board Governance

• PTNY Fact Sheets/Guidance Documents
  • Friends in Focus: Best Practices for Board Recruitment and Retention
• Templates/Sample Documents
  • Board Member Job Description
  • Board Member Self-Evaluation Form
  • Board composition matrix 1
  • Board composition matrix 2
• Links
  • Board Café
  • Board Source

Development and Fundraising

• PTNY Fact Sheets/Guidance Documents
  • Friends in Focus: Best Practices for Membership Development
  • Friends in Focus: Creative and Successful Membership Outreach Efforts
• Links
  • Chronicle of Philanthropy
  • Foundation Center
  • Grantwriter’s Starter Kit
  • Network for Good

Communications and Technology

• PTNY Fact Sheets/Guidance Documents
  • Crowdfunding: Is it right for your Friends group?
  • Information on using Google Drive to store and share documents and collaborate
• Links
  • TechSoup
  • Guide to Working with the Media (Corporation for National and Community Service)

Volunteer Management

• PTNY Fact Sheets/Guidance Documents
  • Creative and Successful Volunteer Outreach Efforts
  • 7 Steps for Creating a Formal Volunteer Program
• Templates/Sample Documents
  • Value of donated labor timesheet
  • Volunteer application questions
  • Volunteer job description outline
  • Volunteer self-evaluation form
• Links
  • Darwin Martin House (Buffalo) volunteer and docent program
  • 14 Steps to Developing a Top-Notch Volunteer Program (Fieldstone Alliance)
  • NYS Commission on National & Community Service
  • Service Leader
  • VolunteerMatch
  • Successful Strategies for Recruiting, Training, and Utilizing Volunteers

Funding Sources

• Links
  • Consolidated Funding Application
    • This is the application process for certain OPRHP, Canal Corporation, and DOS grant programs.
  • Environmental Grantmakers Association
  • Every Day Grants (The National Envioronmental Education Foundation)
  • Grants.gov (search engine for federal grants)
  • Park and Trail Partnership Program capacity-building grants, funded through the New York State Environmental Protection Fund and administered by Parks & Trails New York (for Friends groups of New York State Parks and Historic Sites)
  • Toyota Together Green Innovation Grants (for groups that parnter with an Audubon chapter)
  • See much more

New York State Parks and Historic Sites

• Links
  • Alliance for New York State Parks
  • America’s State Parks
  • Links to park and historic site Friends groups
  • New York State Office of Parks, Recreation and Historic Preservation
  • NYS Parks & Historic Sites Discussion Forum
  • Preservation League of NYS