Volunteer

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Both riders and non-riding participants can volunteer to help out during the ride. Volunteers who commit to the entire tour ride for free. Time commitments are detailed below and with each job description. There are many volunteer possibilities available, including SAG and luggage truck drivers, rest stop help, route marking and more! Camping at our Buffalo start site (Nichols School) will be available to volunteers on Friday, July 5 . More information on camping will be sent with volunteer assignments in February.

Overview

How to Apply

20170709_212247.jpgYou may apply using the link at the bottom of this page. Applications will be accepted until the ride starts.

You will receive an automated response when you submit your application. About the end of February applicants will be assigned volunteer positions. If applicants outnumber the jobs, then a waiting list will be formed to fill in any positions that open up between March and the ride.

Time Committments

Each job has an essential organizing meeting (see Required Volunteer Meetings).

Time commitments vary between the different jobs, each job will list the commitment required. The following is a description of the different schedules you will see with the job descriptions:

  1. Work and ride every day (most of these positions require you to be able to ride and arrive at a pre-determined time to work)
  2. Work every other day/ride every other day
  3. Special work schedules (Start/Finish and Rest Stop Day Crew)

Required Volunteer Meetings

Meetings marked with an asterisk (*) occur prior to the arrival of the July 6 shuttle from Albany. Please do not choose these positions if you need to shuttle on July 6. There is a return shuttle for $90 per person on July 14th (end of the ride). NOTE: Camping is available, for volunteers only, on Friday, July 5 at the Buffalo start site (Nichols School).

FRIDAY, JULY 5

6:30pm-Rest Stop Truck Setup
7:00pm-Start/Finish Crew*

SATURDAY, JULY 6

10am- Merchandise Sales*

11am - Site Take Down Set Up Crew* |AM/PM Information*

12:00pm - Medical (Physician/Nurse)*

2:30pm- SAG Drivers*

TBD-Rest Stop AM Supply Crew*

*All of the above meetings take place prior to the arrival of the Albany to Buffalo shuttle on July 6. Please do not choose these positions if you need to shuttle on July 6.

3:30pm- Bicycle SAGS | Overnight Crew | Route Markers

4:00pm-Rest Stop Truck Drivers & Rest Stop PM Crew

9:00pm-Truck Drivers | Truck Driver Assistants

Positions

SITE TAKE DOWN & SET-UP CREW - 4 Volunteer Positions/Work Every Other Day

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work every other day. Ride every other day-schedule given out at meeting.
  • Work day is 7:30am-5:30pm, except the last day (July 14), when it is 7am-2pm-assisting with 2nd shuttle

JOB DESCRIPTION

  • Valid US Driver's License required
  • Driving a 15-passenger van or othe rride vehicles (drive from site to site on work days)
  • Taking down & setting up-tents/coolers/trash receptacles/signage/tabes & chairs/etc.
  • Moving equipment
  • Backing up information booth volunteers
  • Miscellaneous logistics
  • Last day is assisting with 2nd shuttle bicycle loading

ROUTE MARKER - 4 Volunteer Positions/Work Every Other Day

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work every other day. Ride every other day-schedule determined at meeting
  • Work day is approximately 6 AM until done.
  • Route markers leave early before bicyclists are out

JOB DESCRIPTION

  • Work in teams of two that leave as early as possible (by bicycle) to check the marks on the road to ensure that they are plainly marked
  • Check with ride director, prior to leaving, to go over possible issue on route.
  • Supplement the marks as necessary to ensure our riders stay on course (carry paint with you)
  • Inform ride director of any issues encountered during the day

START/FINISH CREW - 6 Volunteer Positions/Special Schedule

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend meeting(s) on Friday, July 5 and Friday July 12
  • Begin START set up Saturday, July 6, 6:30 AM-5 PM
  • Assist Sunday, July 7, 6-8:30 AM
  • Ride seven days, Sunday, July 7 - Saturday, July 13
  • Begin FINISH set up Sunday, July 14 at 7 AM. Finish Sunday setup approximately 8 PM in Buffalo

JOB DESCRIPTION

  • Valid US Driver's License Required
  • Assist with set up of tents, placing signage, parking cars, miscellaneous logistics at start and finish sites
  • Assist at start/finish sites with all needed tasks
  • Run Shuttles with 15 passenger van
  • Load bicycles onto trucks ( approximately 125 bicycles) on Sunday, July 14
  • Drive 26 or 16 ft. trucks from Albany to Buffalo on last day & return trucks to rental location

PHYSICIAN/EMT/NURSE - 1 Volunteer Position/Work & Ride Everday

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • After meeting, go through medical supplies, set up first aid kits, shop for more supplies if needed
  • Work and ride every day
  • On call throughout the day. Stationed at information table daily, 5-6 PM

JOB DESCRIPTION

  • Physician or RN to help with medical needs
  • Cell phone required

BICYCLE SAG - 12 Volunteer Positions/Work & Ride Everyday

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work and ride every day (schedule assigned by BIKE SAG Coordinator each day-Deanna Rizzo)
  • HOURS: Whatever it takes to SAG route

JOB DESCRIPTION

  • You must be physically capable of riding entire course each day
  • Get to know riders. Look for problem areas and advise Bicycle Sag Coordinator
  • Deal with emergencies and problems as they arise and notify appropriate staff
  • Carry basic first aid kit & patch kit (supplied).
  • Be assigned "road marshall" duties as needed (stage at problem areas where you may be transported to)
  • One or two bicycle sag(s) will be assigned the end (sweep). Others will be dispersed throughout the ride.
  • Note problem areas on route and report to BIKE SAG Coordinator
  • Cell phone required.

INFORMATION BOOTH MORNING (AM) - 2 Volunteer Positions/Work & Ride Everyday

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work Saturday, July 6, 1-5 PM at registration/information table
  • Work every day & ride every day.
  • HOURS: 5:30 AM-8:30 AM

JOB DESCRIPTION

  • Assist at registration on Saturday, July 6
  • Staff Information Booth Each morning 5:30-8:30 am
  • Help break down site, load onto truck after riders have left (tent,coolers,etc.)
  • Organize trash and recyclables
  • Final sweep through lock rooms and site for lost, trash, etc.
  • Take down signage put up by ride
  • Set up PA system by 6:30 am each morning/take down at end of am meetings
  • Load water bottle fill station and charging station onto trucks
  • Assist with bicycles needing transport, monitor bikes on racks

INFORMATION BOOTH AFTERNOON (PM) - 4 Volunteer Positions/Work Every Other Day

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work Saturday, July 6, 1-5 PM at registration/information tables
  • Work every day & ride every day.
  • HOURS: Noon-6:30 PM
JOB DESCRIPTION

  • Assist at registration on Saturday, July 6, 1-5 PM
  • Ride to overnight site by Noon (on work days) to assist with set up of site/opening information booth
  • Participate in a walk-through of location, at noon, so that you can answer questions about site.
  • Be at Information Tent throughout the hours it is open, coordinate with local hosts to ensure that riders get the information they need about the site and the community.
  • Place signage
  • Hand out daily prizes for scavanger hunt/assist with tarping luggage, if needed
  • Monitor recyclables & coolers for beverages/ice/resupply
  • Assist with bicycles transported/monitor bicycles on racks

Note: If you cannot arrive by Noon on workdays we can transport you and your bicycle

MERCHANDISE - 2 Volunteer Positions/Work & Ride Everyday

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend Meeting on Saturday, July 6
  • Work Saturday, July 6 12-5 PM
  • Work every day & Ride every day
  • Work hours are 3:30-6:30 PM

*Note: Hours on Last day Sunday, July 15, 11 AM-2 PM at Finish Line

JOB DESCRIPTION

  • Set-up, sell and methodically keep track of all ride merchandise and income.
  • Coordinate with Staff Member from PTNY
  • Responsible for both cash and credit card purchases
  • Follow procedures provided
  • Back up information booth volunteers
  • Secure merchandise/receipts/money at end of day
  • Assist with daily prizes for scavanger hunt

REST STOP TRUCK SET UP & START CREW - 4 Volunteer Positions/Special Schedule

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend Meeting on Friday, July 5
  • Work Set Up of Rest Stop Trucks & Misc. Tasks Saturday, July 6 6:30 AM-5:30 PM
  • Work Sunday, July 7 6:15 AM-5 PM & Sunday, July 14 6:15 AM until 2 PM
  • Ride Monday, July 8-Saturday, July 13

JOB DESCRIPTION

  • Valid US Driver’s license required
  • Pick up Rest Stop Trucks from Penske on Saturday, July 6
  • At start of ride/build up rest stop trucks (shelving/hooks/equipment/etc.) some hand tools utilized
  • Stock Rest Stop Trucks with supplies for the week
  • Assist with Registration/Shuttles on Saturday, July 6
  • Work rest stops (cut-up fruit/water supply/snacks/etc.) on Sunday, July 7 & Sunday, July 14
  • Enforce good health practice with cyclists (sanitize hands/use tongs/etc.)
  • Clean up rest stops (clean equipment/put trash in barrels or bring to overnight site)
  • Clean up trucks at end of day
  • Transport PM Rest Stop Volunteer Bicycles if needed
  • Last Day, Sunday July 14, tear down Rest Stop Trucks and remove all supplies onto Admin. Truck

REST STOP AFTERNOON (PM) - 5 Volunteer Positions/Work & Ride Everyday

WORK SCHEDULE

  • Attend Meeting on Saturday, July 6
  • Work Every Day & Ride Every Day
  • Work Hours, everyday arrive by 10:30 AM (by bike) at PM Rest Stop, work until approx. 4:30 PM
  • Note: PM Rest Stops are 35-40 miles from start, if you cannot make it there by 10:30 AM we can transport you and your bicycle.

JOB DESCRIPTION

  • Set up PM rest stop (cut up fruit/set out snacks/fill water jugs/signage/trash/etc.)
  • Enforce good health practice with cyclists (sanitize hands/use tongs/etc.)
  • Clean up rest stop at end of day
  • Work with Rest Stop Coordinator & Rest Stop Truck Drivers

SAG DRIVER - 12 Volunteer Positions/Work Every Other Day

This position cannot utilize the first shuttle, July 6.

WORK SCHEDULE

  • Attend Meeting on Saturday, July 6
  • Attend meeting on work days at 7 AM.
  • Work Every Other Day/Ride Every Other Day
  • Work Hours 7:00 am – 5 pm*

*After hours transportation of bicyclists may be necessary, in a emergency situation or unusual circumstance.

JOB DESCRIPTION

  • Valid US Driver's License required
  • Attend morning meeting each day that you SAG (Asst. Ride Director will go over the route & your schedule)
  • Vehicle supplied or you can use your own. (If you are using your own vehicle, and riding alternate days, you must be OK with someone else driving your vehicle. PTNY does not provide insurance for vehicle. PTNY will reimburse all drivers for fuel).
  • Ability to keep on route/assist bicylists, follow directions from Asst. Ride Director for pick ups and staging
  • Cruise the route under the direction of the Assistant Ride Director and provide help when necessary
  • Cell phone required-smart phone preferred (for navigational use)
  • Transport riders & bicycles when necessary
  • Keep Assistant Ride Director advised of status
  • Follow safe driving practice (pull off of road completely/ use of hazards/high visibility vests/etc.)

TRUCK DRIVER - 10 Volunteer Positions/Work Every Other Day

WORK SCHEDULE

  • Attend Meeting on Saturday July 6
  • Work Every Other Day/Ride Every Other Day
  • Work Hours approx. 6 am-2 pm

JOB DESCRIPTION

  • Follow directives of truck coordinator regarding schedules, truck placement (luggage unloading and loading) & other assigned tasks. (if truck coordinator is not available Ride Directors will provide direction)
  • Valid US Driver’s License required-CDL Preferred, but not required
  • Drive a 26-foot rental truck (or smaller) from one overnight site to the next
  • Staff trucks approx.. 6 am-7:30 am (depending on luggage or admin. Truck assignment)
  • Assist with loading of baggage onto truck
  • Depart site daily by 9 am to arrive by 11 am at next overnight site
  • Truck coordinator works with Ride director to locate unloading luggage site and placement of trucks
  • Assist with unloading of baggage
  • Inform Site Set Up/Information crew the location of unloaded luggage and in inclement weather, tarp placement to protect baggage from rain.
  • Post signs on trucks for ID and signage at start and finish of luggage drops (signs to assist riders in locating their luggage)
  • Note location of luggage drop off areas to information booth
  • Transport bicycles and people as needed
  • Tag Bags that are identified as exceeding max. weight of 40 lbs.-for rider to redistribute

ADMIN TRUCK ONLY: Assist with closing up and loading of the information area as well as set up at the next location.

TRUCK DRIVER ASSISTANT - 8 Volunteer Positions/Work Every Other Day

WORK SCHEDULE:

  • Attend Meeting on Saturday, July 6
  • Work Every Other Day/Ride Every Other Day
  • Work Hours approx. 6 am-2 pm

JOB DESCRIPTION:

  • Starting 6 am assist with loading of baggage onto truck
  • Depart site daily with Truck driver to arrive by 11 am at the next overnight site
  • Assist with unloading of baggage
  • In inclement weather assist with tarp placement/covering of luggage

REST STOP (AM) SUPPLY CREW - 2 Volunteer Positions/Special Schedule

WORK SCHEDULE

  • Attend Meeting on Saturday, July 6
  • assist with Misc. Tasks and Registration (on Saturday)
  • Work Every Day (Except 1st and last day) 6:45 AM-Approx. 11 AM/Ride everyday from AM Rest Stop (we transport you and your bicycle to AM Stop in Rest Stop Truck)
  • Schedule starts Monday, July 8 thru Saturday, July 13 (no work on July 7 & 14)

JOB DESCRIPTION

  • Set Up AM rest stops/work AM rest stop (place snacks/cut fruit/etc.)
  • Enforce good health practices with cyclists (sanitize hands/use tongs/etc.)
  • Assure Rest Stop Truck departing for PM stop has all needed supplies
  • Work with Rest Stop Coordinator to assure trucks are supplied/create lists/etc.
  • Track inventories on Rest Stop Trucks daily to assure supplies are kept up/provide lists for pick ups
  • Review information provided for fruit pickups/grocery stores/etc. & pass along to Drivers

REST STOP TRUCK DRIVERS - 4 Volunteer Positions/Work Every Other Day

WORK SCHEDULE

  • Attend meeting on Saturday, July 6
  • Work Every Other Day (except first and last days) 6:45 AM until Approx. 5 PM/Ride Every Other Day
  • Schedule starts Monday, July 7 thru Saturday, July 13 (no work on July 6 & 14)

JOB DESCRIPTION

  • Valid US Driver's License required/Drive 16 ft. Penske Truck
  • Smart Phone or GPS for navigation to Rest Stops and Store Pick Ups
  • Set Up/Staff Rest Stops (cut up fruit/water supply/snacks/clean up/etc.
  • Enforce good health practices with bicyclists (sanitize hands/use tongs/etc.)
  • Pick up fruit and supplies as needed
  • Clean up trucks at end of day
  • Transport bicycles if needed

OVERNIGHT CREW - 2 Volunteer Positions/Work & Ride Everyday

WORK SCHEDULE

  • Attend Meeting on Saturday, July 6
  • Work Every Night from 6 pm until 6 am starting Sunday, July 7/Ride Every Day
  • Note: Staff Information 6 PM-9 PM/ "On call" from 9 pm until 6 am

JOB DESCRIPTION

  • Valid Driver's License/able to drive 15 passenger van
  • Must have cell phone (on call hours 9 pm-6 am)
  • Staff Information Booth 6-9 pm/provide information/contact staff as needed/merchandise sales
  • Be "on call" for emergency transportation through-out the night
  • During Information house (6-9 PM) monitor beverages/re-supply as needed
  • Close up Information each evening/put beverages & equipment away

If you have any questions or need additional information, contact
Al Hastings at (607) 423-2769 or alhastings0403@gmail.com.

View a PDF version of the volunteer job description list in its entirety.